Free tile invoice template for floors, walls, and showers
A tile invoice bills each surface on its own, because a shower wall, a shower floor, and a bathroom floor take different labor per square foot. It also names the tile size and layout, the waste ordered, the prep and waterproofing under the tile, and which tile the owner supplied. The sample below bills a bathroom with a tiled shower, 176 square feet of tile in three layouts, for $5,569.00, and the blank PDF and CSV versions are free.
What goes on a tile invoice
| Field | What goes there |
|---|---|
| Contractor, license, and job type | Your company and license, and whether the job was a new install over fresh substrate or a tear-out and replacement. Remodel tile work hides conditions that new construction does not. |
| Surfaces and square footage | Floor, wall, shower floor, and backsplash measured and listed separately. Wall and shower work sets slower than open floor, so one blended area hides where the labor went. |
| Tile size, material, and layout | The tile for each surface with its size and pattern: 12 by 24 porcelain at a one-third offset, 3 by 12 ceramic stacked, hex mosaic. Pattern changes the cuts, the waste, and the rate. |
| Tile ordered, waste, and lot | Cartons and coverage per carton, the waste percentage, and the shade and lot printed on the box. About 10 percent is usual for a straight lay, 15 for diagonal, and up to 20 for herringbone. |
| Substrate prep | Backer board, patching, leveling, or an uncoupling membrane, by the square foot or the bag. List it apart from setting, because flattening a floor is priced by what the straightedge finds. |
| Waterproofing | The membrane product, the square feet covered, and the flood test date. Cement backer board is not a waterproof barrier by itself, so the membrane is the line that keeps the framing dry. |
| Setting materials | Mortar type and grout type, since a mortar rated for large and heavy tile and an epoxy grout cost more than standard thinset and cement grout. Thinset and grout each run in the low $20s a bag at the supply house. |
| Edge trim and finishing pieces | Bullnose or metal profile by the linear foot, and niches, benches, curbs, and thresholds by the each. Metal edge profile runs about $6.60 a foot before labor. |
| Grout color, sealer, and soft joints | Grout brand and color, any sealer applied, and the sealant color at corners and perimeters. A client matching a repair later needs the grout color more than anything else on the page. |
| Owner-supplied tile | Every tile or fixture the client bought, labeled on its line. Your price is then labor and setting materials, and shortages, shade variation, and broken pieces in the box are the buyer's to resolve. |
| Demolition and hidden conditions | Old tile over a mortar bed comes out far slower than tile over backer board, so price them apart. Rot under a failed pan or a wall that is out of plumb goes on a change order with a photo. |
The line-item table
| Description | Tile and layout | Qty | Rate | Amount |
|---|---|---|---|---|
| Bathroom floor, set and grout | 12x24 porcelain, one-third offset | 68 sq ft | $14.50/sq ft | $986.00 |
| Shower walls, set and grout | 3x12 ceramic, stacked, owner supplied | 96 sq ft | $18.00/sq ft | $1,728.00 |
| Shower floor, set and grout | 2 inch hex mosaic, owner supplied | 12 sq ft | $32.00/sq ft | $384.00 |
| Floor tile supplied, 5 cartons at 16 sq ft, lot 2207 | 12x24 porcelain | 80 sq ft | $7.50/sq ft | $600.00 |
| Cement backer board on shower walls | 96 sq ft | $4.25/sq ft | $408.00 | |
| Waterproofing membrane, walls and pan, flood tested 24 hours | 108 sq ft | $6.50/sq ft | $702.00 | |
| Metal edge profile at shower edges and niche | Brushed nickel, 3/8 inch | 34 lin ft | $14.00/lin ft | $476.00 |
| Preformed shower niche, installed and tiled | 1 ea | $285.00 | $285.00 |
How to use this template
- Give each surface its own line. Measure the floor, the shower walls, and the shower floor separately and price each at its own rate. In the sample, the same bathroom bills at $14.50, $18.00, and $32.00 a square foot depending on the surface and the tile.
- Add waste by pattern, then round to the carton. Start with the measured area, add the percentage the layout calls for, and round up to whole cartons. The sample floor is 68 square feet, 74.8 with 10 percent, and 5 cartons at 16 square feet each, so 80 square feet is ordered and billed.
- Log the flood test before tile goes on. Plug the drain, fill the pan, mark the water line, and leave it for at least 24 hours. Write the date and result on the invoice, because a leak found after the tile is set is a tear-out, and the test is your proof the pan held.
- Label owner-supplied tile on its line. When the client buys the tile, say so next to each surface it covers. Your line is then labor and setting materials, and a carton that arrives the wrong shade or two boxes short is a call to the store, not to you.
- Name the mortar and the grout. Write the mortar type, the grout brand, and the grout color. Big tile needs a mortar made for it, and the ANSI installation standard asks for mortar contact over at least 80 percent of each tile in dry areas and 95 percent in wet ones.
Get paid faster
Quote floor flattening after the straightedge
For tile with any edge 15 inches or longer, the ANSI installation standard allows no more than 1/8 inch of variation in 10 feet. Plenty of subfloors miss that until they are patched, so price flattening as a per bag or per hour line and count it once you have checked the floor.
Hold long tile to a one-third offset
ANSI limits running bond patterns to a 33 percent offset when the tile side being offset is 15 inches or longer, unless the owner approves a mockup of something greater. If a client insists on a half offset, note the approved mockup on the invoice.
Charge more for small tile and patterns
Mosaic, herringbone, and diagonal layouts take more cuts and more time per square foot than a straight lay of 12 inch tile. Mosaic sheets alone run near $15 a square foot at the supply house, so show the pattern in the description and let the rate reflect it.
Explain the caulked joints
The Tile Council of North America movement joint guideline, EJ171, calls for flexible sealant, not grout, at perimeters and wherever the tile changes plane, such as wall to floor and inside corners. One line naming the sealant and its color tells the client those joints are deliberate.
The blank PDF and CSV include a Tile and layout column, so the size, pattern, and owner-supplied note travel with each surface.
Frequently asked questions
How much extra tile should be ordered for waste?
Around 10 percent for a straight lay in a simple room, 15 percent for a diagonal layout, and 15 to 20 percent for herringbone or other patterns with many cuts. Round up to full cartons and buy it all at once, since a reorder can come from a different lot and miss the shade.
Should waterproofing be its own line on a tile invoice?
Yes. It is a separate product and a separate step, and it is the part of a shower the client can never inspect later. List the membrane, the area covered, and the flood test date. Bonded membranes used under thinset tile are covered by the ANSI A118.10 standard, so naming a product that meets it tells the next contractor what is behind the wall.
Do tile setters charge by the square foot or by the job?
Most price setting labor by the square foot with a different rate per surface, then add prep, waterproofing, trim, and specialty items like niches as their own lines. Small jobs such as a backsplash are often a flat price because setup and cleanup take longer than the tile. Either way, the square footage should appear on the invoice.
What changes when the client supplies the tile?
The invoice shows labor and setting materials only, and each owner-supplied tile is labeled. The installer still warrants the installation, but quantity, shade match, and defects in the tile belong to whoever bought it. It helps to have the client confirm the carton count and lot numbers before work starts.
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