Deposit in hand before the shingles are ordered.
Staxen is the AI office assistant for roofing contractors. Estimate the roof by voice from the driveway, get the e-signature and the deposit before material goes on order, and keep every scope change in writing when tear-off finds surprises. Invoices, reminders, and payments run themselves while your crew stays on the roof.
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The office problems every roofer knows
Material on your card, deposit in the mail
Thirty squares of shingle go on your account before the homeowner has paid a dime. One slow deposit and the whole month gets tight.
Rain moves the job, nobody tells the homeowner
Weather bumps the schedule three times a week in the shoulder season. Every reschedule is a phone call you did not have time to make.
Storm work drowns in paperwork
On insurance jobs the scope shifts after every adjuster conversation. Rewriting the estimate and collecting a fresh signature takes longer than the tear-off.
What Staxen does for roofers
Tear off and reroof at 12 Alder, thirty squares of architectural shingle, new drip edge, ice and water at the eaves, eighteen five.
Staxen builds the estimate: tear-off and disposal, thirty squares of architectural shingle, drip edge, and ice and water shield at the eaves, priced at $18,500. You review it, the homeowner e-signs from their phone, and the deposit comes in by card or ACH before you call the supplier.
Reroofs estimated from the driveway
Say the squares, the shingle, and the price. Staxen drafts the estimate with line items and texts it to the homeowner for e-signature the same visit.
Deposits collected at signature
The estimate carries a deposit paid by card or ACH the moment the homeowner signs. Material goes on order with their money, not yours.
Decking surprises in writing
Tear-off finds rot, you say the added sheets and price, and the homeowner approves the change order by text before new decking goes down.
Reschedules the homeowner actually sees
Jobs sit on the Staxen schedule with SMS reminders. When weather moves the date, move the appointment and the reminder follows the new date.
Final invoices that collect themselves
Invoice from the driveway on the last day, and escalating reminders follow until the homeowner pays online by card or ACH.
QuickBooks stays current
Estimates and invoices push to QuickBooks Online when you send them, and payment status pulls back. The books match the jobs without a data entry night.
Line items that sound like your trade
Estimates are itemized the way roofers actually price. A few line items the way they come out on a Staxen estimate:
- Tear-off and disposal, per square: Example: $110 to $180 per square depending on layers and access.
- Architectural shingle, supply and install, per square: Example: $450 to $650 per square installed.
- Ice and water shield, eaves and valleys, per linear ft: Called out separately so code items are visible on the estimate.
- Decking replacement, per sheet: The classic tear-off surprise. Priced per sheet so the change order writes itself.
- Ridge vent, per linear ft: An easy upgrade line the homeowner can approve without a new meeting.
- Drip edge, per linear ft: Small metal lines stay itemized instead of buried in the shingle number.
Things roofers ask us
Can Staxen collect a deposit before I order material?
Yes. The estimate carries a deposit, and the homeowner pays it by card or ACH when they e-sign. You order shingles with their money in your account, not on your supplier credit.
Does Staxen handle insurance supplements?
There is no special supplement form. What Staxen does is keep every scope change in writing: revise the estimate or add a change order by voice, and the homeowner approves it by text or email. That paper trail is exactly what you need when the scope moves after an adjuster review.
What happens when rain pushes the job?
Move the job on the schedule and the appointment moves with it. The homeowner gets an SMS reminder for the new date, so the reschedule call you never had time to make already happened.
What about rotten decking found during tear-off?
Say the added sheets and the price and Staxen writes the change order. The homeowner approves it by text from wherever they are, before your crew installs a single new sheet.