Free concrete invoice template billed by the cubic yard
A concrete invoice is built on volume and mix: cubic yards from the batch tickets, the strength ordered, slab thickness and square footage, reinforcement, and the finish. It also passes through the fees the ready-mix plant and the pump company charged you, and it puts cure and crack terms in writing before the first hairline shows up. The sample below bills a 480 square foot broom-finished patio, 4 inches thick, for $7,181.50, and the template is free to download as a blank PDF and CSV.
What goes on a concrete invoice
| Field | What goes there |
|---|---|
| Contractor, license, and ready-mix supplier | Your company and license number, plus the plant that batched the load. Naming the supplier ties the yards on your invoice to the delivery tickets in your file. |
| Pour location and dimensions | What was poured and its length, width, and thickness, for example patio, 16 by 30 feet, 4 inches. Those three numbers let anyone check the yardage without calling you. |
| Cubic yards ordered and placed | Yards from the batch tickets, with the ticket numbers. A yard covers 81 square feet at 4 inches thick and 54 square feet at 6 inches, and a sensible order runs a little over the math so the pour never comes up short. |
| Mix strength and air | The specified strength in psi, air entrainment, slump, and any fiber or admixture, copied from the ticket. Exterior flatwork in freeze-thaw country is ordered air entrained, and the ticket is the proof of what arrived. |
| Subgrade and base | Excavation depth, the thickness of the gravel base, and how it was compacted. Settlement claims start under the slab, so the base belongs on the record. |
| Reinforcement | Rebar size and grid spacing, welded wire mesh, or fiber, plus any dowels drilled into an existing slab. Number 4 bar on an 18 inch grid and fiber in the mix are different products at different prices. |
| Finish type | Broom, steel trowel, exposed aggregate, or stamped, with the stamp pattern, color, and release agent on decorative work. The finish drives the labor rate more than the yardage does. |
| Joints and saw cuts | Control joints by the linear foot, tooled or sawed, with the spacing and depth. Add the expansion material used where the slab meets the house or an older pour. |
| Pump, short-load, and wait-time fees | Charges from the pump company and the plant, billed at cost with their invoice numbers. A full truck carries about 10 cubic yards, and plants add a short-load fee to smaller orders. |
| Curing and sealing | The curing compound or method used on pour day, and the sealer product and date if sealing is in your scope. Most sealers go on after the slab has cured about 28 days. |
| Cure and crack terms | When the client may walk on the slab, when they may drive on it, and what cracking is normal. Say plainly that hairline shrinkage cracks are expected, and spell out which failures your warranty does cover. |
The line-item table
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Excavate, grade, and compact 4 inch gravel base | 480 | sq ft | $1.85 | $888.00 |
| Form, place, and broom finish 4 inch slab | 480 | sq ft | $5.75 | $2,760.00 |
| Ready-mix, 4,000 psi air entrained, ticket 88214 | 6.5 | cu yd | $205.00 | $1,332.50 |
| Short-load fee from ready-mix plant, at cost | 1 | ea | $150.00 | $150.00 |
| Line pump, 3 hour minimum, at cost | 1 | ea | $450.00 | $450.00 |
| #4 rebar on 18 inch grid, tied and chaired | 640 | lin ft | $1.60 | $1,024.00 |
| Saw-cut control joints, 1 inch deep, 8 by 10 ft panels | 62 | lin ft | $3.50 | $217.00 |
| Penetrating sealer, applied after 28 day cure | 480 | sq ft | $0.75 | $360.00 |
How to use this template
- Bill the yards on the ticket. Take cubic yards from the plant's delivery tickets, not from your takeoff. A 16 by 30 foot patio at 4 inches calculates to 5.93 yards, the order was 6.5, and the invoice bills 6.5 with the ticket number beside it. With ready-mix averaging about $178 a yard from the plant, half a yard of rounding is real money.
- Pass plant and pump fees through at cost. Short-load, pump, fuel, and wait-time charges are somebody else's invoice. List each one at the amount you paid and keep the paperwork, so the client can see none of it is padding.
- Write the mix as the ticket reads. Strength, air, slump, and admixtures in the plant's own words. The International Residential Code sets minimums from 2,500 to 3,500 psi for porches, steps, carport slabs, and garage floors depending on weathering, and calls for 5 to 7 percent air where freeze-thaw exposure is moderate or severe.
- Give joints their own line. Count the linear feet of saw cut or tooled joint and state the spacing. Common guidance puts joints 8 to 10 feet apart on a 4 inch slab, cut to a quarter of its depth, and sawed within 6 to 18 hours of the pour.
- Hand over the cure schedule with the bill. Print when the slab can take foot traffic, cars, and heavy trucks, and when sealer goes on. Concrete reaches roughly 70 percent of its design strength in 7 days and is rated at 28, so a week before cars and a month before a loaded truck is the usual advice.
Get paid faster
Set crack terms before the truck arrives
Concrete shrinks as it cures, and control joints exist to tell it where to crack. Say on the contract and the invoice that hairline cracks are normal, and name the width or displacement at which you will come back.
Price winter and summer extras as lines
Hot water and accelerator in January, retarder and an early start in July, blankets on a cold night. Each one shows up on the plant ticket or your time sheet, and each deserves a line instead of a quiet bump in the square foot rate.
Agree on wait time before the pour
Plants typically allow a set unloading window per truck and charge for every minute past it. If the client's site, gate, or schedule is what holds the truck, a wait-time clause on the contract makes that charge theirs.
Bill sealing when it happens
Sealer usually goes on about four weeks after the pour, long after the forms are stripped. Collect the pour balance at completion and invoice the sealing visit on the day you apply it, so one small line does not hold up a large check.
The blank PDF and CSV include a Unit column so square feet of slab, cubic yards of mix, and linear feet of joint can share one table.
Frequently asked questions
How do I figure the cubic yards to bill for a slab?
Multiply length by width in feet, multiply by the thickness in inches, and divide by 324. A 20 by 20 foot slab at 4 inches is 4.94 cubic yards. Order the next quarter or half yard up, and bill the quantity printed on the delivery ticket.
What strength should exterior concrete be?
The International Residential Code table for porches, steps, carport slabs, and garage floors sets a 28 day minimum of 2,500 psi where weathering is negligible, 3,000 psi where it is moderate, and 3,500 psi where it is severe, with 5 to 7 percent entrained air in the last two. Many contractors order 4,000 psi for driveways anyway. Local codes and your supplier's recommendations control, so confirm before you order.
What is a short-load fee on a concrete invoice?
A charge the ready-mix plant adds when an order is well under a full truck, which holds about 10 cubic yards. The cutoff and the amount vary by supplier, so quote it from your plant's price sheet. On the invoice it belongs on its own line at cost, since the contractor did not set it.
Does a concrete warranty cover cracks?
Usually not hairline shrinkage cracks, which are a normal part of curing and are the reason slabs get control joints. Contractors more often warrant against problems like heaving, settling, or surface scaling within a stated period. Put the terms on the invoice so the conversation about a crack starts from something both sides signed.
Will Staxen invoice a pour with a deposit and a balance?
It will. Ivy the Invoicer, the invoicing employee on Staxen's team of three, splits a job into milestone payments such as deposit, pour day, and sealing, takes card and ACH payments through Stripe, chases a late balance with escalating reminders, and keeps QuickBooks Online synced both ways. Each AI employee is $59 per month, all three together are $149 per month, and nothing is charged for the first 7 days in the app.