Quote the yard while you walk it.
Staxen is the AI office assistant for landscape contractors. Quote installs while you walk the property, bill big jobs in stages, and let escalating reminders collect the maintenance invoices you never had time to chase. Leads from your website land straight in your pipeline. The season is short. Stop spending it on paperwork.
Get started. Start free.
The office problems every landscaper knows
Install bids eat your evenings
You walk the property at five, then spend two nights turning the notes into a quote. In a season this short, the slow bid is the lost bid.
A hundred small invoices, half of them chased
Maintenance money comes in $150 and $300 pieces. Some invoices never get sent, some sit sixty days, and chasing them costs more than the mowing did.
Scope creep over the fence
One more bed here, another zone there, agreed in the driveway and never written down. At the end of the install, you eat it or you argue it.
What Staxen does for landscapers
Paver patio at the Hendersons, three hundred square feet with base prep and polymeric sand, seven thousand even.
Staxen drafts the estimate: a 300 sq ft paver patio with excavation, base prep, and polymeric sand called out, priced at $7,000. You review it on the walkthrough, the Hendersons e-sign from their phone, and the deposit comes in by card or ACH before you schedule the excavator.
Bids dictated on the walkthrough
Say the patio, the beds, the zones, and the price while you pace it off. Staxen drafts the estimate before you reach the truck, and the client e-signs from their phone.
Milestone billing for installs
Deposit at signing, a progress payment when hardscape is in, the balance at completion. Staxen invoices each stage and collects by card or ACH.
Change orders in the driveway
The extra bed or the added zone becomes a change order the client approves by text, so nothing you build is on a handshake.
Reminders that collect the small stuff
Every maintenance invoice carries a payment link, and overdue ones get escalating reminders automatically. The $200 invoices stop slipping through.
Crews scheduled with SMS reminders
Installs and visits sit on the schedule, and clients get a text reminder before you arrive, so the gate is unlocked and the dog is inside.
Website leads land in your pipeline
Staxen gives you a contact form for your website, and every spring-rush inquiry drops straight into your lead pipeline instead of an inbox you check at midnight.
Line items that sound like your trade
Estimates are itemized the way landscape work actually sells. A few line items the way they come out on a Staxen estimate:
- Paver patio, excavation, base, and install, per sq ft: Example: $22 to $32 per sq ft depending on pattern and access.
- Irrigation zone, valves, heads, and trenching, per zone: Example: $900 to $1,400 per zone.
- Planting bed, soil, plants, and mulch, per bed: Beds priced individually, so the change order for one more is a single line.
- Sod, removal, prep, and install, per sq ft: Example: $2 to $4 per sq ft depending on grade work.
- Spring cleanup, crew half day: Flat crew-time pricing keeps seasonal work quotable in one sentence.
- Mowing and edging, per visit: Per-visit line items keep maintenance invoicing simple and fast to send.
Things landscapers ask us
Can Staxen quote a patio from the walkthrough?
Yes. Say the size, the scope, and the price while you walk the yard, and Staxen drafts the estimate on the spot. You review it, and the client e-signs from their phone before you leave.
Can I bill a big install in stages?
Yes. Milestone billing splits the job into a deposit, progress payments, and a final balance. Staxen invoices each stage and collects online by card or ACH.
How do website inquiries get into Staxen?
Staxen gives you a contact form you can link or embed on your website. Every submission becomes a lead in your pipeline, so spring-rush inquiries get followed up instead of forgotten.
How do I stop chasing maintenance invoices?
Send them from your phone the day the crew finishes, and let Staxen do the chasing. Overdue invoices get escalating reminders automatically, and clients pay from the link by card or ACH.