Get the change order signed before you swing the hammer.
Staxen is the AI office assistant for remodeling contractors. Walk the kitchen, say the scope, and it drafts the estimate, texts it for e-signature, takes the deposit, writes the change orders the homeowner keeps adding, and bills each milestone until the job is closed out. You run the remodel. It runs the office.
Get started. Start free.
The office problems every remodeler knows
A night at the desk per bid
You walk the house Tuesday and price it Thursday at ten at night. By the time the homeowner opens the PDF, two other remodelers have already been through and one of them left a number on the counter.
The job that started at 38k and finished at 46k
Tear-out finds rot. The homeowner upgrades the tile. Selections come in over allowance. None of it was written down, so at the end you either eat it or fight about it.
Financing the remodel out of your own pocket
Cabinets are on your card, the tile setter wants paying Friday, and the draw you invoiced three weeks ago is still sitting in someone inbox.
What Staxen does for remodeling contractors
Hall bath gut at 218 Larkin, tear out to the studs, new subfloor, tiled shower, vanity and trim, eighteen five.
Staxen turns that into a formal estimate for 218 Larkin: full tear-out to the studs, subfloor replacement, a tiled shower, and a vanity and trim package, priced at $18,500. You review it, the homeowner opens the link on their phone and e-signs, and the deposit can be paid on the same page before demo starts.
Kitchens and baths quoted from the walkthrough
Say the scope room by room as you walk it. Staxen drafts the estimate with line items and allowances called out, you review it on your phone, and it goes out by text for e-signature.
Change orders that get approved, not argued
Rotten subfloor, upgraded tile, an added pot filler. Say the scope and the price once and the homeowner approves by text or email before the work happens, so the number never surprises anybody.
Deposits before you order cabinets
The signed estimate can carry a deposit paid by card or ACH, so the cabinet order is funded by the client instead of by your credit card.
Milestone billing across a long job
Split the remodel into demo, rough-in, cabinets, and punch. Staxen invoices each milestone, takes card or ACH online, and escalates reminders until the draw is paid.
Selections and receipts filed by photo
Snap the tile receipt or the appliance invoice and Staxen reads it and files it to the job, so you know what the allowance actually cost before you write the final bill.
QuickBooks stays current
Estimates and invoices push to QuickBooks Online when you send them, and payment status pulls back. The books match the jobs without a Sunday of data entry.
Line items that sound like your trade
Estimates read like a remodeler wrote them, because you dictated them. A few line items the way they come out on a Staxen estimate:
- Kitchen tear-out and haul off, cabinets and counters: Typical example: $1,800 to $3,200 depending on size and how much goes in the dumpster.
- Subfloor replacement, per square foot: Priced per square foot so rot found at tear-out becomes a change order, not an argument.
- Tiled shower, waterproofing and setting, per square foot: Example: $28 to $45 per square foot depending on tile size and niche work.
- Cabinet install, per linear foot: Install priced separately from the cabinet allowance, so an upgrade moves one number.
- LVP flooring, supply and install, per square foot: Example: $5 to $9 per square foot including underlayment and transitions.
- Tile allowance, per square foot, client selection: Allowances are called out on the estimate so an over-allowance selection becomes a signed change order.
Things remodeling contractors ask us
Can Staxen quote a kitchen remodel from the walkthrough?
Yes. Dictate the scope room by room as you walk it and Staxen builds the estimate live, with allowances called out. You review it before anything is sent, then the homeowner e-signs from their phone.
How does Staxen handle change orders on a remodel?
Say the added scope and the price and Staxen writes it up as a change order. The homeowner approves it by text or email, so the tile upgrade and the rotten subfloor are agreed in writing before the work happens.
Can I bill a long remodel in stages?
Yes. Split the job into milestones like demo, rough-in, cabinets, and punch. Staxen invoices each one as you hit it, takes card or ACH online, and sends escalating reminders until the draw lands.
Does Staxen replace QuickBooks?
No, it feeds it. Estimates and invoices push to QuickBooks Online when you send them, and payment status pulls back automatically. Your accountant keeps QuickBooks. You stop opening it.